Privacy policy
General note and mandatory information
Designation of the responsible body
The controller responsible for data processing on this website is:
ICF Munich e. V.
Arnulfstrasse 34
80335 Munich
Germany
E-mail: [email protected]
1st Chairman: Tobias Teichen
2nd Chairman: Clemens Lutter
3rd Chairman: Steffen Eiche
The controller decides alone or jointly with others on the purposes and means of processing personal data (e.g. names, contact details, etc.).
Revocation of your consent to data processing
Some data processing operations are only possible with your express consent. You can withdraw your consent at any time. An informal notification by e-mail is sufficient for the revocation. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Your rights as a data subject
You can exercise the following rights at any time using the contact details provided for our data protection officer:
- Information about your data stored by us and its processing,
- Correction of incorrect personal data,
- Deletion of your data stored by us,
- Restriction of data processing if we are not yet permitted to delete your data due to legal obligations,
- Objection to the processing of your data by us and
- Data portability, provided that you have consented to the data processing or have concluded a contract with us.
If you have given us your consent, you can revoke it at any time with effect for the future.
You can contact the supervisory authority responsible for you at any time with a complaint. Your competent supervisory authority depends on the federal state of your place of residence, your work or the alleged infringement. A list of supervisory authorities (for the non-public sector) with addresses can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Purposes of data processing by the controller and third parties
We only process your personal data for the purposes stated in this privacy policy. Your personal data will not be transferred to third parties for purposes other than those stated. We only pass on your personal data to third parties if:
- you have given your express consent,
- the processing is necessary for the performance of a contract with you,
- the processing is necessary for compliance with a legal obligation,
the processing is necessary to safeguard legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data.
SSL or TLS encryption
For security reasons and to protect the transmission of confidential content that you send to us as the site operator, our website uses SSL or TLS encryption. This means that data that you transmit via this website cannot be read by third parties. You can recognize an encrypted connection by the “https://” address line of your browser and the lock symbol in the browser line.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in server log files. These are
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
This data is not merged with other data sources. The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.
Data transmission upon conclusion of a contract for the purchase and shipment of goods
Personal data will only be transmitted to third parties if this is necessary in the context of contract processing. Third parties may be, for example, payment service providers or logistics companies. Any further transmission of data will not take place or will only take place if you have expressly consented to this.
The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.
Contact form
Data transmitted via the contact form, including your contact details, will be stored in order to process your request or to be available for follow-up questions. This data will not be passed on without your consent.
The data entered in the contact form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw your consent at any time. An informal notification by e-mail is sufficient for revocation. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
Data transmitted via the contact form will remain with us until you ask us to delete it, revoke your consent to storage or there is no longer any need to store the data. Mandatory statutory provisions – in particular retention periods – remain unaffected.
Storage duration of posts and comments
Contributions and comments as well as related data, such as IP addresses, are stored. The content remains on our website until it has been completely deleted or has to be deleted for legal reasons.
Posts and comments are stored on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can withdraw your consent at any time. An informal notification by e-mail is sufficient for the revocation. The legality of data processing operations that have already taken place remains unaffected by the revocation.
YouTube
Our website uses plugins from YouTube to integrate and display video content. The provider of the video portal is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.
When you access a page with an integrated YouTube plugin, a connection to the YouTube servers is established. This tells YouTube which of our pages you have visited.
YouTube can assign your surfing behavior directly to your personal profile if you are logged into your YouTube account. You can prevent this by logging out beforehand.
The use of YouTube is in the interest of an appealing presentation of our online events. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR represent.
Details on the handling of user data can be found in YouTube’s privacy policy at: https://www.google.de/intl/de/policies/privacy.
Google Maps
This website uses Google Maps API to display geographical information visually. When using Google Maps, Google also collects, processes and uses data about the use of the map functions by visitors. You can find more information about data processing by Google in the Google privacy policy. You can also change your personal data protection settings there in the data protection center.
Detailed instructions on managing your own data in connection with Google products can be found here.
Vimeo
Our website uses plugins from Vimeo to integrate and display video content. The provider of the video portal is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.
When you access a page with an integrated Vimeo plugin, a connection to the Vimeo servers is established. This tells Vimeo which of our pages you have visited. Vimeo learns your IP address, even if you are not logged in to the video portal or do not have an account there. The information collected by Vimeo is transmitted to the video portal’s servers in the USA.
Vimeo can assign your surfing behavior directly to your personal profile. You can prevent this by logging out beforehand.
Details on the handling of user data can be found in Vimeo’s privacy policy at: https://vimeo.com/privacy.
Cookies
Our website uses cookies. These are small text files that your web browser stores on your end device. Cookies help us to make our website more user-friendly, effective and secure.
Some cookies are “session cookies”. Such cookies are deleted automatically at the end of your browser session. Other cookies, on the other hand, remain on your device until you delete them yourself. Such cookies help us to recognize you when you return to our website.
With a modern web browser, you can monitor, restrict or prevent the setting of cookies. Many web browsers can be configured so that cookies are deleted automatically when the program is closed. Deactivating cookies may result in limited functionality of our website.
The setting of cookies, which are necessary for the exercise of electronic communication processes or the provision of certain functions desired by you (e.g. shopping cart), takes place on the basis of Art. 6 para. 1 lit. f GDPR. 1 lit. f GDPR. As the operator of this website, we have a legitimate interest in the storage of cookies for the technically error-free and smooth provision of our services. If other cookies are set (e.g. for analysis functions), these are treated separately in this privacy policy.
Google Analytics
Our website uses functions of the web analysis service Google Analytics. The provider of the web analysis service is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses “cookies.” These are small text files that your web browser stores on your end device and enable website usage to be analyzed. Information generated by cookies about your use of our website is transmitted to a Google server and stored there. The server location is usually the USA.
Google Analytics cookies are set on the basis of Art. 6 para. 1 lit. f GDPR. As the operator of this website, we have a legitimate interest in analyzing user behavior in order to optimize our website and, if necessary, advertising.
IP anonymization
We use Google Analytics in conjunction with the IP anonymization function. It ensures that Google truncates your IP address within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before transmitting it to the USA. There may be exceptional cases in which Google transmits the full IP address to a server in the USA and truncates it there. Google will use this information on our behalf for the purpose of evaluating your use of the website, compiling reports on website activity and providing us with other services relating to website activity and internet usage. The IP address transmitted by Google Analytics will not be merged with other Google data.
Browser plugin
The setting of cookies by your web browser can be prevented. However, this may restrict some functions of our website. You can also prevent the collection of data relating to your website use, including your IP address and subsequent processing by Google. You can do this by downloading and installing the browser plug-in available via the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Objection to data collection
You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to our website: Deactivate Google Analytics.
Details on how Google Analytics handles user data can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.
Order processing
We have concluded an order processing contract with Google in order to fully comply with the statutory data protection requirements.
Demographic characteristics in Google Analytics
Our website uses the “demographic characteristics” function of Google Analytics. It can be used to create reports that contain statements about the age, gender and interests of site visitors. This data comes from interest-based advertising from Google and visitor data from third-party providers. It is not possible to assign the data to a specific person. You can deactivate this function at any time. This is possible via the ad settings in your Google account or by generally prohibiting the collection of your data by Google Analytics, as explained in the section “Objection to data collection”.
Use of Jetpack with wordpress.com STATS
We use the Jetpack component of Automattic Inc, 132 Hawthorne Street, San Francisco, CA 94107, United States of America, using the technology of Quantcast Corp, 201 Third Street, 2nd Floor, San Francisco, CA 94103, United States of America, on our website. Every time our website is accessed, data for web analysis is collected through the use of cookies and stored in the USA. Cookies are small text files that are stored locally in the cache of the visitor’s Internet browser to enable the visitor’s Internet browser to be recognized. The IP address is anonymized immediately after processing but before it is stored. You can prevent the installation of cookies by setting your browser software accordingly or delete cookies that have already been stored; however, we would like to point out that in this case you may not be able to use all the functions of our website to their full extent.
You can object to the collection and use of data by the Jetpack component with effect for the future by setting an opt-out cookie in your browser via the page http://www.quantcast.com/opt-out. If you delete all cookies in your browser, the process must be repeated.
Twitter plugin
Our website uses functions of the Twitter service. The provider is Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.
When you use Twitter and the “Re-Tweet” function, websites you visit are linked to your Twitter account and published in your Twitter feed. This involves the transmission of data to Twitter. We have no knowledge of the content of the transmitted data or the use of this data by Twitter. Details can be found in Twitter’s privacy policy: https://twitter.com/privacy.
You can change your privacy settings on Twitter: https://twitter.com/account/settings
Facebook plugin
We use components of the provider facebook.com on our website. Facebook is a service of facebook Inc, 1601 S. California Ave, Palo Alto, CA 94304, USA.
Each time you access our website, which is equipped with such a component, this component causes the browser you are using to download a corresponding representation of the component from facebook. This process informs facebook which specific page of our website you are currently visiting.
If you visit our site while you are logged in to facebook, facebook recognizes which specific page you are visiting through the information collected by the component and assigns this information to your personal account on facebook. For example, if you click on the “Like” button or make comments, this information is transmitted to your personal user account on facebook and stored there. In addition, the information that you have visited our site will be passed on to facebook. This happens regardless of whether you click on the component or not.
If you want to prevent this transmission and storage of data about you and your behavior on our website by facebook, you must log out of facebook before you visit our site. The facebook data protection information provides more detailed information on this, in particular on the collection and use of data by facebook, your rights in this regard and the setting options for protecting your privacy: https://de-de.facebook.com/about/privacy/
You can find an overview of the Facebook plugins at https://developers.facebook.com/docs/plugins/
Use of Instagram
We use the Instagram service on our website. Instagram is a service of Instagram Inc. The operating company of Instagram services is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, USA. By embedding the “Insta” button on our website, Instagram receives the information that you have accessed the corresponding page of our website. If you are logged in to Instagram, Instagram can assign this visit to our site to your Instagram account and thus link the data. The data transmitted by clicking on the “Insta” button is stored by Instagram. For more information on the purpose and scope of data collection, its processing and use, as well as your rights in this regard and setting options for protecting your privacy, please refer to the Instagram privacy policy, which you can access at https://help.instagram.com/155833707900388.
To prevent Instagram from associating your visit to our site with your Instagram account, you must log out of your Instagram account before visiting our site.
Amazon Partner Program
As the operator of this website, we participate in the Amazon EU Partner Program. Advertisements from Amazon and links to Amazon are integrated on our pages in order to earn money through advertising cost reimbursements. Amazon cookies are used, whereby Amazon recognizes that you have clicked on an affiliate link on our website.
The storage of “Amazon cookies” takes place on the basis of Art. 6 lit. f GDPR. As the website operator, we have a legitimate interest in this, as the amount of the advertising cost reimbursement can only be determined through the cookies.
Details on the use of data by Amazon can be found in the Amazon privacy policy: https://www.amazon.de/gp/help/customer/display.html/ref=footer_privacy?ie=UTF8&nodeId=3312401.
Google AdSense
Our website uses Google AdSense. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google AdSense is used to integrate advertisements and sets cookies. Cookies are small text files that your web browser stores on your end device in order to analyze the use of the website. Google AdSense also uses web beacons. Web beacons are invisible graphics that make it possible to analyze visitor traffic on our website.
Information generated by cookies and web beacons is transmitted to Google servers and stored there. The server location is the USA. Google may pass this information on to contractual partners. However, Google will not merge your IP address with other data stored by you.
AdSense cookies are stored on the basis of Art. 6 para. 1 lit. f GDPR. As the website operator, we have a legitimate interest in analyzing user behavior in order to optimize our website and our advertising.
With a modern web browser, you can monitor, restrict and prevent the setting of cookies. Disabling cookies may result in limited functionality of our website. By using our website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Google AdWords and Google Conversion Tracking
Our website uses Google AdWords. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States.
AdWords is an online advertising program. As part of the online advertising program, we work with conversion tracking. After clicking on an ad placed by Google, a cookie is set for conversion tracking. Cookies are small text files that your web browser stores on your end device. Google AdWords cookies lose their validity after 30 days and are not used to personally identify users. The cookie allows Google and us to recognize that you have clicked on an ad and have been redirected to our website.
Each Google AdWords customer receives a different cookie. The cookies cannot be tracked via the websites of AdWords customers. Conversion cookies are used to create conversion statistics for AdWords customers who use conversion tracking. AdWords customers find out how many users clicked on their ad and were redirected to pages with a conversion tracking tag. However, AdWords customers do not receive any information that allows users to be personally identified. If you do not wish to participate in tracking, you can object to its use. In this case, the conversion cookie must be deactivated in the user settings of the browser. This will also prevent your data from being included in the conversion tracking statistics.
The storage of “conversion cookies” takes place on the basis of Art. 6 para. 1 lit. f GDPR. As the website operator, we have a legitimate interest in analyzing user behavior in order to optimize our website and our advertising.
Details on Google AdWords and Google Conversion Tracking can be found in Google’s privacy policy: https://www.google.de/policies/privacy/.
With a modern web browser, you can monitor, restrict or prevent the setting of cookies. Deactivating cookies may result in limited functionality of our website.
Stripe
On our website we offer, among other things, payment via Stripe and the associated payment methods. The provider of these payment services is Stripe Payments Europe Ltd (Block 4, Harcourt Centre, Harcourt Road, Dublin 2).
If you select payment via Stripe, the payment data you enter will be transmitted to Stripe.
The transmission of your data to Stripe is based on Art. 6 para. 1 lit. a GDPR (consent) and Art. 6 para. 1 lit. b GDPR (processing for the performance of a contract). You have the option of withdrawing your consent to data processing at any time. A revocation does not affect the effectiveness of data processing operations in the past. All data required for payment processing is used exclusively for the execution of payments and transmitted via the “SSL” procedure. Stripe is certified according to PCI DSS. Stripe may transfer, process and store personal data outside the EU. Stripe is subject to the Privacy Shield Agreement. Information on Stripe’s data protection is available here: https://stripe.com/de/privacy#translation.
Billetto
For our events we use the ticket system of Billetto (Billetto ApS, Trommesalen 5, 4, 1614 København V, Denmark).
If you book tickets via our website, you will be redirected to the Billetto website. Their data protection conditions apply there. The data you enter will be transmitted to Billetto and also forwarded to ICF Munich e.V. for processing in order to enable participation in our events. The transmission of your data is based on Art. 6 para. 1 lit. a GDPR (consent) and Art. 6 para. 1 lit. b GDPR (processing for the performance of a contract).
Your data is stored in our personal data system Elvanto (Elvanto Pty Ltd A.C.N.600 371 668). You can find Elvanto’s privacy policy on their website(https://www.elvanto.com/legal/). The data entered will be stored and processed on Elvanto’s servers in Europe (Ireland and Frankfurt) for an unlimited period of time.
In the event of tracing chains of infection, we reserve the right to pass on your data to the relevant authorities if there is a legal basis for doing so. You have the option of withdrawing your consent to data processing at any time. A revocation does not affect the effectiveness of data processing operations that took place in the past. Only the storage of the data on Elvanto and the storage of the data at Billetto can be revoked. Data that is necessary for the fulfillment of the contract can only be deleted after the conclusion of the contract (after the end of the event and the statutory retention period). Billetto may transfer, process and store personal data outside the EU. Information on data protection at Billetto is available here: https://billetto.eu/l/legal-documents#terms.
Photo credits
ICF Munich e.V. would like to inform you that our events, such as celebrations, camps, seminars, events, trainings, hangouts are mostly public events.
We have a legitimate interest according to Art 6 para. 1 lit f GDPR: Public relations and presentation of the controller’s activities to take photos, video and audio recordings there.
You have the right to object to the processing. The objection can be sent to the above contact address.
It can be assumed that the controller’s interest in the production and use of the photos does not unduly interfere with the rights and freedoms of natural persons, in particular because they have gone into the public space, the production and use of the photos has been pointed out in advance and at the event, and care is taken both in the production of photos and the publication of the same to ensure that no legitimate interests of persons depicted are violated. If the rights and freedoms of a person depicted are violated for reasons worthy of special consideration, we will take appropriate measures to refrain from further processing. It is not possible to make images unrecognizable in print media that have already been issued. Deletion on the website or in social media channels takes place within the scope of technical possibilities.
By registering and participating in our event, you agree to the following handling:
We use the photo and video recordings to document and promote our own events, for which purpose they are made publicly accessible in reports (factual reports, annual reports, website articles and in social media, print media, flyers), in presentations (lectures, workshops) and on our website (website articles and in social media).
The data will not be passed on to third parties with the exception of contractors and processors who are involved in the processing (production and publication).
The collection, storage and use follows the principle of data minimization. Your individual rights are not violated by our use. However, you can object to the use at any time, we will terminate the publication taking into account the available technology and arrange for the deletion, as far as the processing is not necessary and does not conflict with our legitimate interest formulated here.
Changes to our privacy policy
We reserve the right to adapt this privacy policy so that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. The new privacy policy will then apply to your next visit.
Questions for the person responsible for data protection
If you have any questions about data protection, please send us an e-mail or contact the person responsible for data protection in our Organizations directly:
Felix Hiesinger
ICF Munich e.V.
Arnulfstraße 56, 80335 Munich
Source: Data protection configurator from mein-datenschutzbeauftragter.de and Data protection declaration generator created by activeMind AG